Under Personal Settings, select File Locations. Then click OK/Save at bottom right to make sure it saves your new preference.Applies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows)Change where to save AutoRecover files in Word. Check 'Save AutoRecover information every X minutes.' You will be able to decide how often it will save. Open a Word document, click 'File' then 'options' then 'save'.
Change Where Word 2016 Saves Autorecover Manual Formatting InsertApply styles instead of manual formatting Insert pictures instead of copying and pasting However, you can also use other methods to deal with large documents such as saving media and Word files in other formats and limiting the use of specific features.In this article, we’ll look at 10 ways to reduce the size of a Word document: The most common strategy to reduce Word file size is to compress pictures. Find the location where you want to automatically save files, and then select Open or Choose.You can reduce the size of a Microsoft Word document in several ways.For example, the Picture Tools Format tab may appear as Picture Format.Recommended article: How to Hide Comments in Word (or Display Them)Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > For Word 365 users, Ribbon tabs may appear with different names. Save a copy of the document in RTF formatNote: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings.Click the Picture Tools Format or Picture Format tab in the Ribbon. You may wish to try this with one picture at a time to be sure you are satisfied with the result after compression. However, you can compress one or all pictures in a Word file. Compress picturesIdeally, if you use small sizes when you insert pictures, this will reduce the size of your Word documents.Navigate to the location of the picture. Click the Insert tab and click Picture(s). When you copy and paste, the image can lose compression, change file type and also bring in other data that can increase file size. Insert pictures instead of copying and pastingIt’s better to insert pictures using the Insert tab in the Ribbon, rather than copying and pasting from another file. Select the option to delete cropped areas of pictures if desired.2. Select the option to apply only to the current picture or uncheck the option to apply to all pictures. Although 3D models are not inserted as pictures but rather as 3D models, they are images. You can also open an image in an image editing program (such as Microsoft Picture Manager or Adobe Photoshop) and then save it at a lower resolution.In Word 365, one of the biggest culprits causing inflated file size is 3D models. Create, save or send images at a lower resolution and insert the lower resolution images into your documents.If you’re using stock images, select images at the lowest resolution (at the quality level you require). For example, if you are inserting pictures from a phone taken at a high resolution, this will result in larger documents. Use smaller image filesIt’s best to insert pictures in smaller sizes to reduce the size of your Word files. However, the picture is not actually “in” the file (which reduces file size) so if you email the document, pictures will not be included. Select the content to which you wish to apply a style (such as a heading). Instead of applying 14 point, bold, and blue to a heading, consider using a style instead. Use styles as much as possible to reduce file size and automate formatting. This becomes problematic with very large documents. Apply styles instead of manual formattingThe more manual or direct formatting you use in a Word document, the larger it will become. This can be done either before making the copy or in the copy. This can also help avoid corrupt documents.Another recommendation is to use the Review tab in the Ribbon to accept or reject tracked changes and then turn off tracked changes. Navigate to the desired location and name the file with a different name (such as MarketingPlan2).Consider saving a copy of large files regularly and include a date in the name of the file (such as Marketing-Plan-May-7-2020). If necessary, click Options or More Options. If you save a copy using Save As, version history and some editing data is removed during the process. Right-click the style in the Styles group on the Home tab in the Ribbon and choose Modify.It’s not a bad idea to save a copy of a large Word document periodically using Save As. Word 2008 for mac edit headingsConsider closing the file when you’re not working on it. Uncheck Save AutoRecover information every 5 minutes.On another note, if AutoRecover is turned on and you leave your Word file open when you leave your computer, the file continues to increase in size as Word creates new versions of the file. In the Save Autorecover information every 5 minutes, change the time.Save Autorecover options appear in the Word Options dialog box:To turn off AutoRecover (not recommended): In the categories on the left, click Save. Word will no longer recover your Word files if you have a crash if you turn off AutoRecover completely so use this technique only if you are very comfortable with this setting.To change the AutoRecover save time to a longer time (such as 20 minutes): Change AutoRecover settingsYou can turn off AutoRecover entirely (not recommended) or change the time when Word creates an autorecover file. For more information about inserting Excel data into a Word document, check out 3 Ways to Copy Excel Data into Word. Some users may need to press Fn as well to enable their function keys. To convert all embedded objects to pictures, press Ctrl + A to select all and then press Ctrl + Shift + F9. Try to avoid embedding if you need to reduce file size or convert embedded objects to pictures.To convert an embedded object to a picture, select it and then press Ctrl + Shift + F9. Save a copy of a document in RTF formatAnother technique you can try if a Word file seems to be too large or slow is to save the file as an RTF (Rich Text Format) file, reopen it and save it again in Word format.To save a copy of a Word document as an RTF file: Select Compress Pictures. Click Tools on the bottom right of the dialog box. You can use the same name since the extension will be different (PDF). It’s also a good idea to save older files in. Select file type for Microsoft Word document (.docx).Other features that may cause problems include a large number of drawing objects, inserting cross-references and grouping captions with images so you may want to avoid or limit the use of these features.
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